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Covering of Duty

Penanggungan Kerja

1. Apakah tafsiran bagi penanggungan kerja?

Pelaksanaan tugas suatu jawatan lain oleh seseorang pegawai di samping melaksanakan tugas jawatannya sendiri bagi suatu tempoh yang diluluskan oleh Pihak Berkuasa Melulus yang berkenaan.

2. Dalam situasi bagaimanakah urusan penanggungan kerja dapat dilaksanakan?

Sekiranya terdapat kekosongan jawatan secara hakiki atau operasi dan tugas jawatan yang kosong itu mustahak dilaksanakan secara berterusan supaya fungsi organisasi tidak terjejas.

3. Bagaimanakah arahan penanggungan kerja boleh diberikan?

Arahan penanggungan kerja seseorang pegawai hendaklah dibuat secara bertulis oleh Ketua Jabatan.

4. Berapa lamakah tempoh untuk penanggungan kerja?

Tempoh penanggungan kerja hendaklah tidak melebihi enam (6) bulan. Sekiranya ada keperluan, Ketua Jabatan hendaklah membuat permohonan semula supaya pegawai diluluskan untuk terus menanggung kerja kepada Pihak Berkuasa Melulus.

5. Bolehkah urusan penanggungan kerja dimulakan pada hari cuti?

Urusan penanggungan kerja hendaklah dimulakan pada hari bekerja

6. Bolehkan urusan penanggungan kerja ditamatkan pada hari cuti?

Sekiranya tempoh penanggungan kerja berakhir pada hari cuti mingguan dan kelepasan am, tempoh tersebut boleh diambil kira untuk tujuan pembayaran Elaun Penanggungan Kerja.

7. Sekiranya pegawai yang menanggung kerja pergi berkursus selama 20 hari, adakah penanggungan kerja diteruskan?

Jika penanggungan kerja pegawai terputus selama empat belas (14) hari atau lebih, Ketua Jabatan hendaklah membuat perakuan baru kepada Pihak Berkuasa Melulus sama ada meneruskan penanggungan kerja pegawai berkenaan atau memperaku pegawai lain.

8. Siapa yang layak menanggung kerja?

Pegawai yang layak diperakukan untuk menanggung kerja ialah:-

Pegawai yang telah disahkan dalam perkhidmatan;
Sekiranya tiada pegawai yang telah disahkan dalam perkhidmatan, pegawai yang telah berkhidmat sekurang-kurangnya setahun boleh diperakukan; dan
Keutamaan untuk penanggungan kerja hendaklah diberi kepada pegawai yang paling layak dari segi pengalaman, kelayakan, kemahiran, kepakaran dan berprestasi baik.

9. Bolehkah seorang Pembantu Tadbir (Perkeranian / Operasi) Gred N17 menanggung kerja jawatan Pembantu Teknik Gred FT17?

Pembantu Tadbir (Perkeranian / Operasi) Gred N17 tersebut perlu mempunyai kelayakan sebagaimana yang ditetapkan dalam skim perkhidmatan Pembantu Teknik untuk membolehkan beliau menanggung tugas berkenaan.

10. Adakah jururawat yang bekerja secara syif boleh menanggung tugas seorang jururawat yang lain yang sedang cuti bersalin?

Jururawat tidak dibenarkan menanggung kerja jawatan jururawat yang lain kerana tugas jururawat yang mengikut syif tidak sesuai dilaksanakan secara penanggungan kerja.

11. Siapa yang meluluskan penanggungan kerja?

Penanggungan kerja perlu diluluskan oleh Pihak Berkuasa Melulus seperti di Lampiran A, Pekeliling Perkhidmatan Bilangan 17 Tahun 2007.

12. Berapakan Elaun Penanggungan Kerja bagi jawatan yang menetapkan mata gaji permulaan pelbagai?

Kadar Elaun Penanggungan Kerja dikira berdasarkan gaji permulaan terendah bagi jawatan skim perkhidmatan yang berkenaan.

13. Berapakah kadar Elaun Penanggungan Kerja bagi jawatan yang mempunyai gred fleksi?

Kadar Elaun Penanggungan Kerja dikira berdasarkan gred gaji yang terendah.

14. Berapakah kadar Elaun Penanggungan Kerja bagi Jawatan Terbuka?

Kadar Elaun Penanggungan Kerja dikira berdasarkan kepada gaji permulaan skim perkhidmatan pegawai yang menanggung kerja jawatan terbuka.

15. Bolehkah seseorang pegawai yang baru seminggu menanggung kerja mengambil cuti rehat?

Pegawai yang menanggung kerja tidak boleh mengambil Cuti Rehat. Jika pegawai ada mengambil Cuti Rehat, Elaun Penanggungan Kerja hanya akan dikira mulai tarikh pegawai kembali bertugas selepas cuti rehat tersebut.

16. Bolehkah seseorang pegawai yang sedang menanggung jawatan yang sama buat kali kedua mengambil cuti rehat selepas 20 hari menanggung kerja?

Boleh. Ini kerana pegawai yang pernah diluluskan menanggung kerja jawatan yang sama, penanggungan kerja kali kedua boleh dibayar Elaun Penanggungan Kerja selepas melaksanakan tugas selepas empat belas (14) hari berturut-turut termasuk hari cuti mingguan dan kelepasan am.

17. Bagaimana pula dengan pembayaran Bayaran Lebih Masa bagi pegawai yang sedang menanggung kerja?

Bayaran Lebih Masa bagi pegawai yang sedang menanggung kerja hanya boleh dibayar selepas dua (2) jam lima belas (15) minit daripada waktu bekerja pejabat.

18. Bolehkah seseorang pegawai menanggung kerja 2 jawatan pada masa yang sama?

Tidak boleh. Ini disebabkan pegawai hanya layak dibayar satu (1) Elaun Penanggungan Kerja sahaja pada satu masa.

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Covering of Duty

Approval & Termination of Acting

1. What is the definition of “covering for duties”?

An officer performing the duties of another post besides the officer’s own duties for a specified period approved by an applicable Approving Authority.

2. What are the circumstances under which duties can be covered?

If there is a substantive vacancy for the post or the operation and duties of the vacant post must be performed continuously to avoid disruptions to organisational functions.

3. How is a directive to cover for duties issued?

A directive to cover for duties shall be made in writing by the Head of Department to the officer.

4. How long is the duration of the covering period?

The duration must not exceed six (6) months. If necessary, the Head of Department shall re-apply to the Approving Authority to permit the officer to continue covering the post.

5. Can the covering period commence on a rest day?

The covering shall commence on a working day.

6. Can the covering period end on a rest day?

If the covering period ends on a weekend or a public holiday, that period may be included for the purpose of paying the Covering Allowance.

7. If the officer covering the duties is attending a 20-day course, will the covering for duties continue to be in force?

If the officer stops covering the duties for fourteen (14) days or more, the Head of Department shall make a new recommendation to the Approving Authority regarding whether the officer should continue covering the duties or to certify another officer.

8. Who is eligible to cover for duties?

The officer eligible to be certified to cover for duties is: -

An officer who is already confirmed in service;
If no officer has been confirmed in service, an officer who has worked for at least one year may be recommended; and
Priority for covering the duties shall be given to the most qualified officer in terms of experience, qualifications, skills, expertise, and good performance.

9. Can a Grade N17 Administrative Assistant (Clerical/Operation) cover the duties of a Grade FT17 Technical Assistant?

A Grade N17 Administrative Assistant (Clerical/Operation) should have such credentials as set out in the Technical Assistant scheme of service to enable him/her to cover the duties.

10. Can a nurse who is on shift work cover the duties of another nurse who is on maternity leave?

A nurse is not permitted to cover the duties of another nurse because shift work is not suitable to be performed through covering for duties.

11. Who approves the covering for duties?

The covering for duties should be approved by the Approving Authority as per Appendix A, Service Circular Number 17 Year 2007.

12. What is the Covering Allowance rate for a post with multiple starting salaries?

The Covering Allowance rate is based on the lowest starting salary for the applicable scheme of service for the post.

13. What is the allowance rate for covering the duty of a post with flexi grade?

The Covering Allowance rate is based on the lowest salary grade.

14. What is the Covering Allowance rate for an open post?

The Covering Allowance rate is based on the starting salary of the scheme of service of the officer covering the open post.

15. Can an officer who has covered for duties for only one week apply for leave?

An officer who is covering for duties is not allowed to apply for leave. If the officer has gone on leave, the Covering Allowance period will commence on the date the officer returns to work after the leave.

16. Can an officer who is covering the same post for the second time apply for leave after 20 days of covering for the post?

Yes. For an officer who has been approved to cover the same post, the Covering Allowance for covering the duties for the second time may be paid after the officer has carried out the duties for fourteen (14) consecutive days, including weekends and public holidays.

17. How is Overtime Payment calculated for an officer who is covering for duties?

Overtime Payment for an officer who is covering for duties may only be paid after two (2) hours fifteen (15) minutes from the end of office hours.

18. Can an officer cover the duties of 2 posts at the same time?

No. This is because an officer is eligible for only one (1) Covering Allowance at any one time.

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