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Acting Approval & Termination

An officer performing the duties, on a full-time basis, of another post that is of a higher grade than the officer’s substantive grade in the same service and scheme of service with the approval of the Promotion Board.

2. Can the Head of Department direct an officer to hold an acting position?

No. Matters related to acting require the Promotion Board’s approval.

3. Can an officer be promoted without acting for the post first?

Yes, subject to the Promotion Board’s approval/agreement.

4. Can an officer be terminated from acting?

The Promotion Board may terminate an officer from acting for the following reasons:

The officer does not demonstrate satisfactory performance during the acting period;
The officer does not fulfil the conditions for promotion;
The officer is facing disciplinary action; and
Any other reasons that warrant termination of acting.

Acting Allowance

1. How is the Acting Allowance calculated?

Acting Allowance is the difference between the starting salary of the acting post and the officer’s substantive salary, provided that

The difference is not less than one normal salary movement in the officer’s substantive grade. If the difference is less than one salary movement, the acting allowance is the amount of one normal salary movement in the salary scale of the acting post; and
If the officer’s substantive salary is equal to or higher than the starting salary of the acting post, the acting allowance is the amount of one normal salary movement in the salary scale of the acting post.

2. Will the acting allowance be recollected when an officer is promoted if the date of the promotion is backdated?

The acting allowance does not need to be recollected. However, the salary adjustment for the promotion and acting allowance shall be made in accordance with Service Circular Letter No. 9 Year 2008.

Special Performance Appraisal Report (LNPK)

1. What are the current policies or regulations that can be referred to pertaining filling up the LNPK Form?

Service Circular Letter No. 3 Year 2009.

2. Who need to prepare the LNPK?

Based on Service Circular Letter No. 3 Year 2009, the officers that need to fill up the LNPK Form are as follows:

Any officer being considered for promotion after acting for at least 6 months. The LNPK is required in the situation where the LNPT for the previous year did not evaluate the officer’s performance in the acting post; and
Any officer who has acted for more than 6 months in the current year and is being considered for promotion before the annual performance appraisal exercise for the year is carried at the end of the year.

3. Who can be the Appraiser (PP) for the LNPK?

Based on Service Circular Letter No. 3 Year 2009, the Appraiser for the LNPK is determined as follows:

The PP must have a direct working relationship and supervision with the Appraisee (PYD); and
The supervision period is at least 6 months; and

li>Only the First Appraiser (PPP) is required to carry out the appraisal.

4. What is the weighted score for the LNPK if it used in combination with the LNPT for promotion purposes?

The weighted score for the LNPK is 20% if it is used together with the LNPT. The LNPT’s weighted score is set at 80% of the overall score based on three consecutive years, of which 20% is from the first year, 35% is from the second year and 45% is from the third year.

5. What is the rationale for using the LNPK?

The LNPK is used to obtain the most recent appraisal pertaining an officer’s current performance. The LNPK is required in the situation where the LNPT for the previous year did not evaluate the officer in their current post.

5. What is the rationale for using the LNPK?

The acting allowance does not need to be recollected. However, the salary adjustment for the promotion and acting allowance shall be made in accordance with Service Circular Letter No. 9 Year 2008.

6. What are the other purposes of the LNPK other than for promotion and acting?

Based on Service Circular Letter No. 3 Year 2009, the other purposes of the LNPK Form are as follows:

Training.
Appointment to another service;
Contract appointment;
Secondment; and
Temporary transfer.

Acting of Post

Acting Approval & Termination

Acting Allowance

Special Performance Appraisal Report (LNPK)

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