Thursday, 08 December 2022
14 Jumada al-awwal 1444
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Excellent Service Award (APC)

1. What are the applicable policies or conditions pertaining to the Excellent Service Award (APC)?

PSD Form Appraisal Score is Different from the LNPT score

1. What is the purpose of JPA.BK ( S ) 306/4 Jld.2 ( 6 ) Reference Letter dated 25 September 2019?
2. Does JPA.BK (S ) 306/4 Jld.2 ( 6 ) Reference Letter dated 25 September 2019 apply to officers who are not under the Malaysian Remuneration System?
3. What is the effective date of JPA.BK ( S ) 306/4 Jld.2 ( 6 ) Reference Letter dated 25 September 2019?
4. Can the Ministries/Departments that have been delegated with the power to approve the study leave for their officers use the PSD Form for any other purposes?
5. Will an officer who has been approved for any study leave (CBBP/CBSG/CBTG) have a score in the Annual Performance Appraisal Report (LNPT) for the current appraisal year?
6. How are the promotion and application for Scholarship/Dermasiswa/Federal Training Fund handled for an officer who does not have a score in the Annual Performance Appraisal Report (LNPT) for the current assessment year?
7. For an officer who was not previously granted the Annual Salary Movement throughout the officer’s approved study leave period, what is the allowable time limit to claim for his/her Annual Salary Movement?
8. In those instances where an affected officer is entitled to claim his/her Annual Salary Movement but had passed away while in service, can any person such as the officer’s partner, family member, friend, last agency, or any other person claim for that entitlement on behalf of the officer?

Performance Management

Source of Power, Principle and Purpose

1. Which policies or regulations can be referred to pertaining performance appraisal?
2. What are the key principles for the implementation of the performance appraisal system?
3. What are the objectives of the performance appraisal system?

Application and Conditions for Completing SKT and LNPT Forms

1. Who should use the Annual Work Target Form (SKT Form) and Annual Performance Appraisal Report Form (LNPT Form)?
2. When should officers prepare the annual work target setting using the SKT Form?
3. When should the annual performance appraisal report (LNPT Form) for the appraisal year be prepared?
4. Who need not prepare and complete the SKT and LNPT Forms for the appraisal year?
5. Are the officers who have been approved for Full-Pay Study Leave required to complete the SKT and LNPT Forms during the leave period?
6. Are the officers who have been approved for Unpaid Study Leave required to complete the SKT and LNPT Forms during the leave period?
7. How is the performance management process implemented for officers who are under a cross-placement or secondment programme?
8. What actions can be taken against an officer who refuses to complete the SKT Form, LNPT Form or prepare an annual performance appraisal report?

Requirements to be an Appraiser

1. Who is eligible to be an Appraiser?
2. If a PYD has only one level of supervision, who would be the PYD’s PPK?
4. Can an Administration Member become an Appraiser?
5. Who would be the Appraiser of an officer who is seconded/transferred temporarily and holding the position of Head of Department / Chief Executive?

Role of Appraisee (PYD) and Appraiser (PP)

1. What is the immediate action that should be taken by a PYD when instructed to transfer, release/resign from his/her post or to retire?
2. What is the immediate action that should be taken by an Appraiser when instructed to transfer, release/resign from his/her post or to retire?
3. If a PYD worked in two different departments for the same length of time, who should appraise the PYD?
4. If a PYD worked in two different departments for different lengths of time, who should appraise the PYD?
5. If a PYD was supervised by more than one Supervisor within different time lengths in the same department, who should appraise the PYD?
6. A PYD started working at Department A on 1 January and was transferred from Department A to Department B during the calendar year. Which department should manage the performance appraisal process and perform the PPSM function for the PYD?
7. If a PYD reported for duty at the department after the end of any approved leave, what needs to be done by the PYD and the Appraiser?

Membership and Roles of the Human Resources Development Panel (PPSM) and Secretariat

1. Who is eligible to become a PPSM Member of the Department if the position grade of the Head of Department or Deputy Head of Department is lower than the PYD’s position grade?
2. Can an officer covering the duties of a Head of Department or Deputy Head of Department become a PPSM Member of the Department?
3. Can the Human Resources Development Panel (PPSM) adjust the scores?
4. Can the PPSM Chairman certify his/her own annual salary movement?
5. Can the PPSM decide officers’ Annual Salary Movement eligibilities?