Based on Item 2, Service Circular No. 7 of 1990 (PP1/1990), the determination of entitlement for uniforms will be based on the specific job duty requirements. Uniforms are provided based on the following: 

• As a symbol of authority granted for job duties that involve law enforcement, entering areas, buildings, and houses for inspection purposes. Uniforms are provided for the purpose of identification of the officers to the people involved when the officers are carrying out their duties, and they are required to wear their uniforms at all times while on duty. Among the personnel involved are Security Guards, Meter Readers, Nurses, and Firefighters; 
  
  
• For the purpose of personnel protection and safety from chemical splashes and impurities while on duty. The personnel involved in this task area include lab staff, workshop workers, and general workers outside the office and in patients’ treatment wards; and 
  
  
• For hygiene and appearance purposes. This involves personnel such as Drivers and Administrative Assistants.

Application for uniforms should be submitted to Public Service Department through the Secretary General of the Ministry.

A uniform is made up of all the components that complete the design of the uniform as stipulated by the Uniform Coordination Committee for Government and Statutory Bodies Employees at the Prime Minister’s Department and constitutes the following components, whichever applicable:

• clothes;
• topi/ songkok;
• shoes (leather/canvas/rubber);
• belt; and
• tie

Three (3) pairs of uniforms and two (2) pairs of shoes per year in accordance with Item 3.2, PP7/1990 and Item 3, Service Circular Letter No. 5 of 2002 currently in force.

The Head of Department must ensure that the personnel supplied with uniforms wear the uniforms when carrying out their official duties.

In the case of any alteration to the design and colour of a uniform, the department may apply to the Uniform Coordination Committee for Government and Statutory Bodies Employees at the Prime Minister’s Department which is under the secretariat of the Ceremonies and International Conference Secretariat Division.

The supply of Uniforms should be made before the end of April each year.  

The officer may be supplied with uniforms, subject to the approval of the Head of Department. The Head of Department is fully responsible for managing the supply of uniforms to his/her officers who are deemed eligible and for obtaining the uniforms, as long as the specified conditions are not violated.

Unnecessary. Applications for the supply of corporate clothing can be considered and approved by the Secretary General of the Ministry/ Controlling Officer based on the Ministry of Finance's Circular Letter ref: KK/BP/DS10/859/645 Vol. 20 (SK. 6/2012) (47) dated 7 December 2012. Through the letter, the ministry/ department can consider and approve corporate clothing/ uniforms/ choirs/ nasyid/ parade contingents, and the like, other than the uniforms provided under PP7/1990 and Treasury Circular WP2.3.

The issue regarding entitlement for uniforms does not arise for an interdicted officer as the officer is no longer entitled to claim for uniforms (because the officer has been suspended from work and is not carrying out his/her duties) which is determined under the authority of the Head of Department as the control officer, in line with Item 9, Service Circular No. 1 of 2002 currently in force.

An officer who is on leave or has not been carrying our his/her duties for more than 12 months is not entitled to claim for this clothing entitlement on the basis that the officer is not carrying her/her duties during that period (SPP 4/2009, paragraph 5.3 (b)).

According to Service Circular No. 16 of 2007 (PP16/2007), a Black Tie attire is a semi-formal western attire that is worn to attend a dinner event.

Based on Item 9 PP16/2007, a Public Service officer who has a ceremonial dress is entitled to claim for the Black Tie Payment Assistance.

The components of a Black Tie attire are a black jacket with satin or silk lapels, long black trousers with black stripes on the left and right, a white dress shirt with a wing tip or normal collar, a cummerbund, and a black bow for male officers, while the Black Tie attire components for female officers consist of a baju kurung/kebaya with a shawl or an evening dress, including a handbag and shoes.

RM1,000.00 once in every three (3) years.

This entitlement is given once every three (3) years, and the repayment claim for the Black Tie attire should be accompanied by the receipt as a supporting document to show proof of purchase. The utilisation of this entitlement must be recorded in the Officer’s Service Book in accordance with Item 11, PP16/2007.

PP16/2007 clearly states that the Black Tie Attire Assistance can be only granted if the claim is supported by a purchase receipt.

The provision of this Black Tie Payment Assistance is not tied to the payment for Attire to Attend an Official Ceremony (BPMUR) or Ceremonial Attire, in line with the provisions in PP16/2007. Thus, the officer can claim for the Black Tie Attire Assistance. 

In this case, regardless of whether the event being attended by the officer is an official Government event or otherwise, as long as the officer fulfils the interpretation of Item 9, PP16/2007, the officer is entitled to make a claim for the Black Tie Attire Assistance once every 3 years and it must be recorded in the officer’s Service Record Book.

The new rate of Ceremonial Dress Payment, which is RM3,500.00 comes into force on 1 January 2023. Claims made before the effective date are subject to the previous rate, which is RM1,500.00.

Officers need to submit the invitation letter/card/official directives from Parliament/State Legislative Assembly along with a receipt when making a claim.

The three-year period is based on the date of the first claim submitted by the officer.

1. Day Wear (Men): White jacket/black pants/black songkok, georgette, epaulette/black shoes.
2. Evening Wear (Men): White shirt/white mess jacket/black pants/epaulette/girdle/black shoes.
3. Day Wear (Women): White jacket/black sarong/ black hat/ georgette/ epaulette/ black handbag/ black shoes.
4. Evening Wear (Women): White mess jacket/black long dress/epaulette/girdle/handbag/black shoes.

No. The hijab (tudung) is not counted as a component of a ceremonial dress.

No. Claims for refunds of components without the dress components are improper.

Officers who have made a claim before the effective date of 1 January 2023 are subject to the previous rates and conditions before being eligible to claim these new rates and conditions.

Yes. The unclaimed amount of RM250.00 can be reclaimed based on the financial regulations in force.

Officers are eligible to claim day wear in February 2023 at a rate of RM1,800.00. However, officers are only eligible to claim evening wear in May 2023 at a rate of RM1,700.00 only (RM3,500.00–RM1,800.00).

No. The current policy allocates rates for two types of ceremonial dress, namely, day wear and evening wear, and three (3) years is a reasonable period for the maintenance of each of the dresses.

The calculation of the three (3) year period is calculated from the date of the first claim which is March 2023.

According to Service Circular No. 16 of 2007 (PP16/2007), the Attire to Attend an Official Ceremony is a National Attire/ Dark Lounge Suit for men or a suitable attire for women when required to attend an official ceremony to receive an honour or a medal in a Federal/ State Honour and Medal Awarding Ceremony or when carrying out official duties at the Parliament or State Legislative Assembly.

• Public Service officer who has the Ceremonial Dress is entitled to the Ceremonial Dress Payment and may alternatively choose the BPMUR;
• A Public Service Officer who does not have the ceremonial dress and is required to attend an official ceremony whether at the Federal or State level to receive an honour or a medal is entitled to BPMUR;
• A Public Service Officer’s spouse who also attends an Honour and Medal Awarding Ceremony whether at the Federal or State level is entitled to BPMUR; and
• An officer in Grade 41 or above and extended to the support group (Grade 27 up to Grade 40) who is required to carry out duties at the Parliament/State Legislative Assembly is entitled to receive this subsidy (SPP11/2008).

National Attire/Dark Lounge Suit for men and an appropriate attire for women.

RM650.00 for officer and RM450.00 for spouse.

This entitlement is given once in every three (3) years. An officer who has received the Ceremonial Dress Payment is not entitled to claim for the Payment for Attire to Attend an Official Ceremony within the same three (3) year-period. A repayment claim for BPMUR must be supported by a receipt and an invitation to an official ceremony or a letter of official directives at the Parliament or State Legislative Assembly. The utilisation of this entitlement must be recorded in the Officer’s Service Book in accordance with Item 11, PP16/2007.

Yes.

The provision of the Ceremonial Dress Payment is tied to the Payment for Attire to Attend an Official Ceremony (BPMUR), in accordance with the provisions in PP16/2007. An officer who has been given the Ceremonial Dress Payment is not entitled to claim for BPMUR within the same three (3)-year period and vice versa.

For an officer who is awarded an honour or a medal and brings along his/her spouse who is not a public service officer, the BPMUR claim for his/her spouse should be submitted to the officer’s department. A Public Service Officer who attends the ceremony as a spouse to the honour or medal recipient should submit the BPMUR claim to his/her own department (SPP15/2007).

An officer’s spouse for the purpose of BPMUR is the officer’s husband or wife (SPP15/2007).

Officers are eligible to claim BPMUR facilities if they wear Malaysian Batik attire during their daily duties on Thursdays. This is in line with the JPA circular reference JPA. 100.1/4/1(13) dated August 21, 2023, which mandates the wearing of Malaysian Batik attire every Thursday.

The definition of Malaysian Batik is as stated in the circular JPA reference JPA. 100.1/4/1(13) dated August 21, 2023

Through this circular, the Government has introduced the Tailoring Fee Assistance to replace the tailoring fee repayment supported by receipt. Thus, officers are no longer required to present a receipt. The Tailoring Fee Assistance will be paid directly to eligible officers.

A Public Service Officer who is entitled to uniforms under an agency using the procurement method, where the agency purchases the fabric and distributes it to the officers to procure the tailoring service by themselves.

Not eligible.

Each officer is entitled to the Tailoring Fee Assistance limited to three (3) pairs of uniforms for each calendar year.

It is not required to prepare the Kew.8. Appendix A, PP1/2014 is sufficient for payment purposes.

Object Code 15199 - Various Perquisites Including Equipment Allowance and Clothing Allowance.

No, because the payment is made as a regular payment voucher.

No, it is not necessary to record it in the Service Record Book.

1. Identify the officers involved and eligible for the Tailoring Fee Assistance;
2. Prepare and confirm the List of Officers Who are Eligible to Receive the Tailoring Fee Assistance, and the information details should be according to the format in Appendix A, PP1/2014; and
3. Ensure that the fabric supply is made within a reasonable period so that the uniforms will be ready by the required time.

1. Ensure that the Tailoring Fee Assistance is paid within two (2) months after the fabric is supplied to the officer;
2. Ensure that the Tailoring Fee Assistance is settled within the current financial year and the remaining allocation for the current financial year is sufficient;
3. If the Tailoring Fee Assistance cannot be paid in the current year, the financial regulations that are in force must be complied with; and
4. Pay the Tailoring Fee Assistance based on the List of Officers Who are Eligible to the Tailoring Fee Assistance as per Appendix A, PP1/2014.

The Tailoring Fee Assistance is paid proportionately according to the number of fabrics supplied taking into account the appointment date, promotion date or retirement date of the officer.