Contract of Service (COS)

COS adopts the service schemes, grades and salary rates specified for public service. Two (2) types of provisions adopted for the payment method are:

• OS11000 provision - Contract appointments under OS11000 provision adopt the existing posts. Recruitment is subject to the Appointing Authority, such as the common-users service schemes implemented by the Service Division of the Public Service Department (PSD).

• OS29000 provision - Contract appointments under OS29000 provision do not adopt the existing posts, but the appointments are based on the schemes of service, job grades and salary rates used in public service. Appointments under OS29000 provision must be referred to the Establishment and Organisation Division (BPO), PSD for consideration.
  
  

Contract For Service (CFS)

CFS does not adopt any schemes of service, job grades and salary rates specified for public service. CFS appointments should be applied from the Ministry of Finance to set specific terms of service.

1. Organisational Restructuring study is a study involving changes to the existing organisational structure of an agency. This study requires an application involving the Organisational Strategic Plan or a Rebranding Plan of the agency. The study also involves changes to the activities/programmes in the establishment warrant.
2. Establishment Strengthening study is a study involving the proposal of creating new posts/making changes to details without changing the organisational structure of an agency. The study also does not change the activities/programmes in the establishment warrant.
3. Establishment of a New Agency study refers to a study on increasing the number of agencies in the public sector. Any proposal to establish a new agency should be submitted to the Special Committee Meeting to Study the Top Management Posts (JKTT) chaired by YBhg. Chief Secretary to the Government of Malaysia.

Among the methods/principles used are:

Both Premier Grade and Special Grade are in the Top Management Group but they can be differentiated according to the following roles:

• Premier Grade – A designation that performs the function of management and policy formulation. Example: The Chief Secretary/Director General of a Ministry/Department.

• Special Grade – A designation that assigns incumbents with expertise and experience in specific areas and does not play a role or perform management and strategic tasks. Example: Medical specialists in hospitals.

Open Posts are established to allow a vacancy to be filled by personnel from any scheme of service with the required skills/expertise in performing the duties of the post. Open Posts cannot be used for the purpose of permanent appointment, promotion and job confirmation.

1. Top Management: Premier Grade C to Head of Staff I;
2. Managerial and Professional: Grade 41 to Grade 56;
3. Support Group with Diploma/STPM Qualification: Grade 29 to Grade 40;
4. Support Group with SPM Qualification: Grade 19 to Grade 28; and
5. Support Group with PMR/SRP Qualification and below: Grade 11 to Grade 18.

The documents that can be referred to in determining the acceptable qualification for appointment into public service are as follows:

Starting from 1^st January 2017, the role of qualification verification was carried out by the Malaysian Qualifications Agency (MQA). All programmes accredited by the MQA starting 1^st January 2017 would indicate that they have been recognised by the Malaysian government.

Therefore, any recognised qualification for appointment into public service of Malaysia listed on the official website of e-Sisraf is until 31^st December 2016 only.

Any review of the qualification recognition before 1^st January 2017 should be referred to the official e-Sisraf portal at http://www2.mqa.gov.my/mqr/. Meanwhile, after 1^st January 2017, the review of any qualification should be made through the official website of the Malaysian Qualification Register (MQR) at http://www2.mqa.gov.my/mqr/.

Starting from the first students’ intake of Certificate of Matriculation in 1999/2000, the Certificate of Matriculation is eligible to be requested by students from KPM. For appointment into any appropriate position in public sector, only students who have graduated with KPM Certificate of Matriculation with cumulative grade point average (CGPA) of 2.00 and above and passed all core subjects are eligible to apply for any suitable position offered by the SPA, as listed in Service Circular Letter (SPP) No. 3 of 2016.

Based on Service Circular Letter No. 3 of 2016 (SPP 3/2016) issued by the PSD, the entry-level qualification for the holders of KPM Certificate of Matriculation qualification is fixed to Grade 29 in the related scheme of service. The list of the scheme of service/position that can be applied by the holders of Certificate of Matriculation is as listed in Appendix A, SPP 3/2016.

The scheme of service grades according to qualification groups that are currently in effect are as follows:

SKM qualification can be used to apply for a Grade 19 post according to the National Occupational Skills Standard (NOSS) which is suitable with the candidates’ qualification. The list of the fields for Level 2 and Level 3 of SKM that are aligned with the schemes of service is available on the EZ Scheme website at the link https://www.interactive.jpa.gov.my/ezskim/.

For officers appointed via PSL, they only need to fulfil the eligibility requirements set out in the scheme of service, while the subject requirement of Malay Language is exempted.

Candidates with an SVM Certificate (beginning from 2012) in specific qualification fields can be considered for appointment to a Grade 19 post for the schemes of service that require an SVM qualification.

The information on the list of SVM fields aligned with the schemes of service is available on the EZ Scheme website at https://www.interactive.jpa.gov.my/ezskim/.