Service Matters
Service Matter
Appointment
- Contract Appointment
- Secondment, Temporary and Permanent Transfer of Appointment
- Permanent / Temporary Appointment
- Promotion Evaluation for Top Management Group (LANP)
Disciplinary
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Public Service Examination
PUBLIC SERVICE EXAMINATION
The Public Service Examination System provides facilities to Civil Servants with regards to the examinations organized by the Public Service Department.
There are 3 main modules in this system, namely:
There are 3 main modules in this system, namely:
- Application Module
- Application Status Check Module
- Results Review Module
The Public Service Examination System also provides some information that is required with regards to the examination application. Among the information that can be obtained are:
- Application Guidelines and Requirements
- Examination Schedule for the current year
- Examination Syllabus, including:
- Examination Syllabus for the purpose of In -Service Verification
- Examination Syllabus for the purpose of Promotion
- Examination Syllabus for the purpose of Promotion by Appointment (PSL)
- Examination Syllabus for the purpose of BITPS
CONTACT US
Jabatan Perkhidmatan Awam
Bahagian Perkhidmatan
Sektor Penilaian Kompetensi
Aras 4, Blok C3, Kompleks C
Pusat Pentadbiran Kerajaan Persekutuan
62510 WP.Putrajaya
No. Tel : 03-8000 8000 (Malaysia Government Call Centre (MyGCC))
Email : This email address is being protected from spambots. You need JavaScript enabled to view it.
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Procedure Where Officer is Issued the Order of Detention, Banishment, etc
TERMS AND INTERPRETATION
Procedure Where Officer is Issued the Order of Detention, Banishment, etc.
The procedure that must be referred to when an officer is issued an order of detention / supervision / restriction made under any law relating to the security of Malaysia, the prevention of crime, preventive detention, restricted residence, banishment, immigration or the protection of women and girls or of children.
The procedure that must be referred to when an officer is issued an order of detention / supervision / restriction made under any law relating to the security of Malaysia, the prevention of crime, preventive detention, restricted residence, banishment, immigration or the protection of women and girls or of children.
- Regulations 32, 33 & 48 of the Public Officers (Conduct and Discipline) Regulations 1993 [P.U.(A)395/1993]
Detention Order / Banishment, etc. Chart available only in Malays
- Puan Mawarni binti Sazali
KPP(K)OB3
This email address is being protected from spambots. You need JavaScript enabled to view it. - Cik Asleen binti Abdul Rashid
KPP(K)OA5
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Covering Post
TERMS AND DEFINITION
Regulation 4, Service Circular No. 17 of 2007
Interpretation
“covering”
Performance of the duties of another post by an officer besides the officer's own duties for a period approved by an appropriate approving authority.
Interpretation
“covering”
Performance of the duties of another post by an officer besides the officer's own duties for a period approved by an appropriate approving authority.
- Covering of duties can be carried out if:
- a substantive or operational post is vacant; and
- the duties of the vacant post must be performed continuously to ensure that the functions of the organisation are not affected.
- Directive to an officer to cover a post must be made in writing by the Head of Department.
- The duration shall not exceed six (6) months. If necessary, the Head of Department shall re-apply to the approving authority to permit the officer to continue covering the duties.
- The effective date of covering shall be from the date the officer performs the covering duties and begin on a working day. If the covering period ends on a weekend or a public holiday, the period may be included for the covering allowance.
- The Head of Department may recommend to the approving authority to terminate the covering of duties of an officer or direct another officer to take over if necessary, for example, if the former’s performance is unsatisfactory.
- If the covering of duties is suspended for fourteen (14) days or more, the Head of Department shall make a new recommendation to the approving authority whether the prior officer should continue to cover the duties or another officer should do so.
Eligible Officer
- The officer must be confirmed in service;
- If no officer has been confirmed in service, an officer who has served for at least a year may be recommended; and
- Priority for covering of duties shall be given to the most eligible officer according to experience, qualifications, skills, expertise and good performance.
Permitted Post
- The post had been created through either the Estimated Operating Budget or Establishment Warrant.
- The covered post shall not be two (2) grades higher and the responsibilities shall not be beyond the abilities and the substantive grade of the recommended covering officer. An officer of a higher grade may be recommended to cover a post of a lower grade, provided that there is no span of control between the covered post and the officer. The Head of Department shall, when considering the covering of duties, take into account the “reasonableness” and “the burden of responsibilities” of the covered post.
- The covered post must be in the same organisational structure and location. Nevertheless, in certain circumstances, if the organisation is at a different location but within a 25 km radius, special endorsement by the Head of Department is required to support the recommendation for the necessity and the effectiveness of performance of the duties by a covering officer.
| Covering Allowance (CA) | = |
Initial salary of the post covered | x | 25% |
- Covering the duties of the post for 28 consecutive days, including weekends, public holidays, and emergency leave and sick leave of not more than 5 working days cumulatively;
- The payment of covering allowance shall be stopped when an officer who is covering later leaves the duties of the post for 14 consecutive days or more, including weekends and public holidays;
- A person who was approved to cover and is later approved to cover the same post can be paid the covering allowance if the second and subsequent covering periods are not less than 14 consecutive days including weekends and public holidays; and
- Where a covering officer is eligible to be paid overtime, such payment is only for duties performed 2 hours 15 minutes after office working hours.
Service Circular No. 17 of 2007 - Peraturan Penanggungan Kerja Perkhidmatan Awam
Article available only in Malay
- Lampiran D -Arahan Penanggungan Kerja
- Lampiran E - Senarai Semak Urusan Penanggungan Kerja
- Lampiran F - Perakuan Penanggungan Kerja
- Lampiran G – Perakuan Penanggungan Kerja (Jika melibatkan 2 pegawai atau lebih)
- Lampiran H – Pemberitahuan Keputusan Penanggungan Kerja
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Performance Management
TERMS AND INTERPRETATION
Performance Management System is a system to plan, execute, manage and evaluate performance of an officer and organisational mission in a period of 1 year.
First Evaluation Officer (PPP) is an officer or supervisor who work closely with the officer being appraised (PYD) and having direct work-relation or supervising the officer.
Second Evaluation Officer (PPK)) is a superior officer to the PPP who work closely with the officer being appraised (PYD). (If there is only 1 layer of supervision, performance management may be evaluated by the PPP alone).
First Evaluation Officer (PPP) is an officer or supervisor who work closely with the officer being appraised (PYD) and having direct work-relation or supervising the officer.
Second Evaluation Officer (PPK)) is a superior officer to the PPP who work closely with the officer being appraised (PYD). (If there is only 1 layer of supervision, performance management may be evaluated by the PPP alone).
Terms of appointing PPP and PPK
- Having direct work-relation and supervision between PYD and PPP ;
- PPP is of higher grade than PYD;
- No family relations between PYD and PPP/PPK
- Evaluation period no less than six (6) months within the evaluation year.
- For PYD who has more than 1 PPP in a different period of time and with no other PPK to evaluate, therefore PPP with the longest supervision may evaluate the PYD.
- If there is no PPP eligible to evaluate because the period of evaluation is less than 6 months within the evaluation year, then the evaluation may be done by the higher ranking officer having work-relations with the PYD;
- If the annual LNPT is unable to be prepared by a retired, resigned or un-contactable the PPP, the performance appraisal report of the PYD must be submitted by the PPK.
- Public Officers (Appointment, Promotion and Termination of Service) Regulations 2012 [P.U.(A)1/2012].
- Service Circular No. 4 of 2012 - Pelaksanaan Sistem Saraan Malaysia Bagi Anggota Perkhidmatan Awam Persekutuan
- Service Circular No. 5 of 2007 - Panduan Pengurusan Pejabat.
- Service Circular No.13 of 2012 - Penganugerahan Pingat Perkhidmatan Cemerlang Dan Pemberian Anugerah Perkhidmatan Cemerlang.
- Service Circular Letter No. 2 of 2009 – Pemantapan Pengurusan Sistem Penilaian Prestasi Pegawai Perkhidmatan Awam (Cancellation: Service Circular No.4 of 2012 Kembaran D dan D1, di Lampiran A2).
- Service Circular No. 3 of 2009 - Borang Laporan Penilaian Prestasi Khas Bagi Pegawai Perkhidmatan Awam.
- Distribution Letter No. 13 of 2009 - Penetapan Wajaran Markah Prestasi Bagi Urusan Pemangkuan / Kenaikan Pangkat Pegawai Perkhidmatan Awam.
Annex II, Attachment A3 Service Circular No. 4 of 2002
page 7-9 Service Circular No. 2 of 2009
page 12 and 13 Service Circular No. 13 of 2012
page 7-9 Service Circular No. 2 of 2009
page 12 and 13 Service Circular No. 13 of 2012
- En. Mohamad Afzanizzam bin Zahran
03-88854113
This email address is being protected from spambots. You need JavaScript enabled to view it. - En. Mohd Zaaba bin Abd Hamid
03-88854279
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