Official Portal Public Service Department JPA

Definitionn

Promotion means substantive upgrading from one grade to a higher grade within the same service and scheme of service with the approval of the Promotion Board.

Appeal For Promotion / Acting

1. Who can appeal for a promotion?

All the officers who were considered for a promotion, whether succeeded, put on reserves or failed, who are aggrieved by the Promotion Board’s decision may make an appeal

2. What can be done by an officer who is aggrieved by the Promotion Board’s decision?

The officer may submit a written appeal to the Appeal Board through the Chairman of the applicable Promotion Board within thirty days from the date the Promotion Board’s decision was communicated to the officer.

3. What is the quorum of the Appeal Board meeting?

Three people including the Chairman

4. Can an officer appeal against the Appeal Board’s decision?

The Appeal Board’s decision is final.

Disciplinary Action & Acting for Promotion

1. Is an officer who has been subjected to disciplinary punishment eligible for acting for a promotion?

An officer who has been subjected to disciplinary punishment will not be eligible for acting for a specific period. The ineligibility period depends on the type of punishment. (Refer to Article 12, Guidelines on the Management of Acting and Promotion in Civil Service, Service Circular Number 7, Year 2010).

(Rujuk Perkara 12, Panduan Pengurusan Pemangkuan dan Kenaikan Pangkat dalam Perkhidmatan Awam, Pekeliling Perkhidmatan Bilangan 7 Tahun 2010).

2. Can an officer who is under investigation be considered for a promotion?

Yes. An officer who is under disciplinary action or MACC investigation may be considered for acting/promotion and his/her status shall be notified to the Promotion Board. However, the officer’s promotion is subject to the officer being free from any disciplinary action.

3. Contact person for reference:

Officer	En. Mohammad Hafiz bin Mohd Shafiai
Telephone	03-88854372
E-mail	This email address is being protected from spambots. You need JavaScript enabled to view it.

Factors & Determinants of the Seniority of Officers

1. How is an officer’s seniority determined?

Based on Article 34, Part VI, Public Officers (Appointment, Promotion and Termination of Service) Regulations 2012 [P.U. (A) 1/2012], Perkara 34, Bahagian VI, Peraturan-peraturan Pegawai Awam (Pelantikan, Kenaikan Pangkat Dan Penamatan Perkhidmatan) 2012 [P.U. (A) 1/2012] the seniority of an officer is determined as follows:

i. For an officer in an appointment grade, according to the date of permanent appointment;
ii. For an officer in a promotional grade, according to the date the officer holds the grade substantively

2. What are the factors that can cause an officer to lose his/her seniority?

Among the factors that can cause an officer to lose his/her seniority are:

Unpaid leave, other than unpaid study leave - the officer will lose his/her seniority for the period the officer is on unpaid leave;
An officer in an appointment grade whose probation period has been extended with penalty will lose his/her seniority for that period;
An officer who reverts to his/her previous scheme of service will lose his/her seniority for the period the officer served at the new scheme of service; and
Absent from duty without leave, permission or a reasonable excuse for the period of his/her absence.

Reserved Candidates for Promotion

1. What is the validity period for reserved candidates?

The validity period for reserved candidates is six (6) months. If a vacancy is expected to be available after the expiry of the validity period, the Head of Department may apply to the Promotion Board to extend the reserved candidate’s validity period for another six (6) months.

Promotion Board

1. Who are the members of the Promotion Board?

Membership of a Public Service Promotion Board (LKPPA) is as stated in the third (3rd) column of the Schedule, Membership of the Public Services Promotion Boards and Public Services Promotion Appeal Boards, Public Services Promotion Board Regulations 2010 [P.O. (A) 75/2010].

Peraturan-peraturan Lembaga Kenaikan Pangkat Perkhidmatan Awam, 2010 [P.U. (A) 75/2010].

2. Can a Promotion Board meeting be conducted by circulation?

No. A Promotion Board shall meet on such date, at such place and at the time determined by the Chairman of the Promotion Board.

3. Can a Promotion Board meeting convene even though some members are absent?

Yes, as long as the quorum is met. The Promotion Board quorum is three (3) members including the Chairman.

4. Who can appoint an Interview Panel for a promotion?

The Chairman of the relevant Promotion Board

Promotion Factors & Matters

1. When will an officer be eligible for a promotion?

An officer will only be eligible for a promotion if he/she has fulfilled all the requirements for promotion specified in his/her scheme of service and if there is a vacancy for the promotion unless the scheme of service provides otherwise.

2. What are the factors that determine the eligibility of an officer for acting/promotion?

According to Public Officers (Appointment, Promotion and Termination of Service) Regulations 2012 [P.U. (A) 1/2012], (Pelantikan, Kenaikan Pangkat Dan Penamatan Perkhidmatan 2012) [P.U. (A) 1/2012], an officer may be considered for promotion based on the following factors:

Work efficiency and performance.
Qualifications, knowledge, skills and experience;
Personal attributes, including suitability for the promotional post, integrity, potential and leadership;
External activities and contributions to the country and society; and
Other aspects deemed relevant by the Promotion Board.

Determination of Promotional Salary

1. What are the regulations used in determining the promotional salary?

The principles applied are as specified in Regulations 44(1) and 44(2) (a), (b) and (c) - Public Officers (Appointment, Promotion and Termination of Service) Regulations 2012 [P.U.(a) 1/2012]. The salary received by a public officer who has been promoted shall be higher than the last-drawn salary received in the previous grade, and the difference shall not be less than one (1) salary movement in the previous grade.

Promotion